Missing… Secret Files at National Archives

 

files-missing-national-archives

The National Archives and Records Administration has lost track of dozens of boxes of confidential and secret government files at its records center just outside of Washington, the latest in a series of such incidents spanning more than a decade. ~ Jim McElhatton

The missing classified materials include four boxes of top-secret restricted files from the Office of the Secretary of Defense as well as records from several U.S. Navy offices, documents obtained by The Washington Times show.

The problems came to light after a three-year investigation by theNational Archives and Records Administration (NARAOffice of Inspector General.
While the investigation ended last year, officials recently provided a
copy of the report on their findings in response to a Freedom of
Information Act request.

It’s not the first time the inspector general’s office has raised concerns about missing files at the Washington National Records Center. According to the report, the office conducted
previous inventories of classified materials in 1998 and 2004,
concluding that boxes were missing during both of those searches.

“According to those staffers that can recall, minimal corrective actions were taken,” the inspector general’s office noted in the report on its most recent investigation.

NARA officials
say they cooperated with investigators and insist there is no
indication that any of the boxes were stolen. Instead, they blame the
problems on “bad data” for a tiny fraction of the millions of boxes
stored in the Washington National Records Center, where 250,000 boxes
enter the Suitland facility each year.

Joe Newman, a spokesman for the nonpartisan watchdog group Project on Government Oversight (POGO), said the inspector general’s report raised troubling but not unexpected questions.

“While it’s troubling that there are boxes of top-secret and
confidential materials missing, it’s not entirely unexpected considering
the sheer volume of data the National Archives and Records Center is responsible for storing and protecting,” he said.

“The report raises some issues of careless handling and filing of materials that certainly deserve the attention of the administration.
However, these problems also raise bigger questions of how recent
budget cuts and staffing reductions have affected the ability of the
National Archives to do its job effectively.”

NARA,
the nation’s official record keeper, does not own the facility where
the records are stored, instead leasing the property from the General Services Administration.

Likewise, the boxes, which are stored in row after row of high shelves
in rooms twice the size of football fields at the facility, do not
belong to NARA,
either.

The agency acts as the custodian and stores the boxes
temporarily until they’re either destroyed or turned over for permanent
placement in the National Archives.

William J. Bosanko, appointed last year as NARA’s
Executive For Agency Services, said officials are continuing what he
called a “very aggressive search” for boxes reported missing in the
inspector general’s investigation.

Mr. Bosanko said one measure officials think will result in better tracking is the bar coding of boxes as they come in and out of the records center.
Previously, he said, paper tracking slips, which could detach from
boxes and fall off shelves, could result in a box reported as missing
when it is still in the records center.

Another problem he cited is the fact that agencies sometimes have
asked for boxes to be returned, only to later send them back to NARA in different boxes with different so-called “accession numbers,” which are used to track the materials.

 

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HERE

 

 

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